Frequently Asked Questions (FAQ)

Registration Questions

What is the module schedule?

Information about 2020 module schedules and fees will be posted by January 1, 2020.

Modules for Statistical Genetics (SISG), Big Data (SISBID), and Infectious Diseases (SISMID) run 2.5 days (15 hours), either:

8:30 a.m.-5 p.m. Monday; 8:30 a.m. -5 p.m., Tuesday, and 8:30 a.m. - Noon, Wednesday  OR

1:30-5 p.m., Wednesday; 8:30 a.m. – 5 p.m., Thursday, and 8:30 a.m. – 5 p.m., Friday

Modules for Clinical & Epidemiological Research (SISCER) are one- and two-day courses that run 8:30 a.m. – 5 p.m.

Thirty-minute breaks are scheduled at 10 a.m. and 3 p.m. with a lunch break from noon-1:30 p.m. Light refreshments will be available during the breaks; however, participants are on their own for lunch. Networking receptions take place 5-6 p.m. on Mondays and Wednesdays. All modules are held at the University of Washington in Seattle.

When does registration open?

Information about 2020 registration and fees will be posted by January 1, 2020.

Are any prerequisites needed in order to participate in a module?

Knowledge requirements or prerequisites will be outlined in the module description. If a module was offered in 2019, registrants may access the Summer Institutes Archives to view previous year’s course materials and gauge the knowledge base needed for module content.

How do I get a VISA invitation letter?

If you require a letter of invitation for visa purposes, please register for your modules first, then send an email to uwbiost@uw.edu asking that a visa letter be generated.

What is included with the registration fee?

Registration fees cover tuition, morning coffee/tea service, light refreshment breaks at 10 a.m. and 3 p.m., and a networking reception.

Meals are not included in the Summer Institute registration fee, so please plan accordingly. Campus dining locations include campus markets as well as restaurants and cafes. 

Can I get credit for Summer Institutes courses?

Summer Institutes modules are considered training courses, not university academic courses. Institute attendees are not required to register as university students and no university credit is awarded for participation. However, participants will receive a certificate of participation.

How do I change modules?

If you wish to switch modules, please email uwbiost@uw.edu with the following information:

  • Name and email used to register
  • Order Number
  • Modules you wish to cancel
  • Modules you wish to add

How do I cancel my registration?

Please email your cancellation request to uwbiost@uw.edu. Be sure to include the name and email used to register as well as your order number.

REFUND POLICY:

  • Cancellations made on or before May 31 will be subject to a $130 processing fee.
  • Cancellations made June 1 to June 28 will be subject to a $225 processing fee.
  • No refunds will be processed after June 28.
  • Cancelling a credit card payment, including changing payment from credit card to invoice or UW budget number, will result in applicable cancellation fees ($130, $225).

Attendee Questions

Is there an official Summer Institutes hotel?

There is no official Summer Institutes hotel; however, a room block in the UW Residence Halls will be available to Summer Institutes participants. Room rates for the residence halls and information about other area hotels can be found at https://www.biostat.washington.edu/suminst/lodging. Past participants have also used online services such as Craigslist and Airbnb to secure accommodations.

What transportation options are available? Is there parking on campus?

Seattle’s traffic is often difficult so we recommend that you avoid driving a vehicle. Your best bet is to travel via commercial operator (shuttles, taxis) or public transportation. On-campus parking is extremely limited and we do not provide parking for participants. If you plan to drive to campus, please read through UW Transportation Services parking information.  Airport and area transportation options:

From Sea-Tac Airport
Driving to UW Campus
Getting Around UW Campus

Where do I check in?

Check-in will be held in the Portage Bay Area on the second floor of the South Campus Center (SCC): 1601 NE Columbia Road, Seattle WA 98195. Check-in time is 7:30-8:30 a.m. on the day your module begins, unless your module begins Wednesday afternoon, in which case registration is from 12:30-1:30 p.m.  Please have your web order number with you in case we need to access your registration. 

Where will modules be held?

All Summer Institutes classes and activities will be held in one of the four buildings listed below which are located within a three-block area. Classroom assignments will be posted to module description pages; however, these assignments can change up to and during the Summer Institutes due to registration flucuations, facility issues. etc. Be sure to confirm your module classroom at check-in.

  • South Campus Center (SCC): 1601 NE Columbia Road, Seattle WA 98195
  • Health Sciences Building (HSB): 1959 NE Pacific Street, Seattle 98195
  • Oceanography Teaching Building (OTB): 1503 NE Boat Street, Seattle, WA 98195
  • Fishery Sciences Building (FSH): 1122 NE Boat Street, Seattle, WA 98195

UW Campus Map: https://www.washington.edu/maps/

    How do I arrange disability-related accommodations and services?

    If you require accommodations to participate fully in this event (e.g., communication access, wheelchair access, alternate formats), please contact the event manager at 206-685-9323 or nelsod6@uw.edu. UW's Access Guide provides additional informaton to help visitors with disabilities navigate the campus.

    What do I need to bring?

    Laptops are required. Module materials will be distributed electronically via websites (lecture notes, datasets, software, etc.) and laptops are needed during most modules (note laptop rental is not available on campus). Printed copies of handouts and materials will not be available on-site so be sure to download everything you need to your laptop prior to arriving in Seattle (or print it out if you prefer hard copies). 

    In addition, classroom temperatures vary based on location and weather so be prepared for both hot and cold classrooms.

    Do participants need to attend the entire institute?

    Registrants may take as many or as few modules as they can accommodate (most take 3-6) and need only attend for the duration of their modules.

    Interested in exploring the Seattlea area?

    Check out the links below to discover a wide-variety of places and events for Summer Institute participants and their families. 

    For Kids

    Scholarship Questions

    How do I apply for a scholarship?

    For 2019, only the Summer Institute in Statistical Genetics offered scholarships. Applications closed on March 31, 2019.

    How does my advisor submit a letter of recommendation for my scholarship application?

    • Include the name and email of your advisor in your scholarship application.
    • Email the following link to your advisor (make sure your advisor uses the same email you provided in your application): http://www.biostat.washington.edu/suminst/advisor/recommendation
    • You may send an email to your advisor from your application dashboard; however, you must save your application first in order for this function to work.
    • If your advisor is not able to upload your letter of recommendation, please have them email the letter to either sisig@uw.edu (Statistical Genetics) or sismid@uw.edu (Infectious Diseases).

    How do I know if my scholarship application has been received or whether anything is missing?­­­­

    You may log into your scholarship application at any point to check on its status (so remember your user name and password). Under Application Status, you will see one of the following.

    • Submitted. This means that an application has been started but is not yet complete. An application is not complete until a letter of recommendation has been uploaded by your advisor.
    • Ready for Review. This means your application is complete and ready for review by the Summer Institutes directors. Generally, it takes several weeks to review all applications.
    • In Review. This means an application has been reviewed by one director but is awaiting review by another.
    • Reviewed. The application has been reviewed and is awaiting release of the decision. We release all decisions on the same day, Wednesday, April 18.
    • Released. A decision regarding the application has been made and your dashboard will reflect whether you have been awarded a scholarship(s). In conjunction with releasing the award, we send an email to applicants notifying them of their final award status.

    If I am applying for a scholarship, do I need to register for the modules as well?

    Please do not register for modules that you request in your scholarship application. If you register for modules and pay via credit card, and then receive a scholarship for those same modules, we must cancel your reservation and assess a $25 fee to cover processing costs (i.e., the refund to the credit card will be the payment minus $25). If you are awarded a scholarship, you will receive a unique code to use to register for modules.

    For additional questions and clarification, please contact:

    Statistical Genetics: sisg@uw.edu

    Statistics for Big Data: sisbid@uw.edu

    Statistics and Modeling in Infectious Diseases: sismid@uw.edu

    Statistics in Clinical & Epidemiological Research: siscer@uw.edu

    General Inquiries: uwbiost@uw.edu